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MINUTES OF THE REGULAR MEETING OF THE VIENNA

PLANNING BOARD HELD AUGUST 26, 2026

The meeting began at 7:00 PM at the Town House. Regular members present were Waine Whittier and Creston Gaither; also present was alternate member Steve Trehu. Steve was designated a voting member in the absence of a quorum.

Minutes of the July 22 meeting were read and accepted.

Regarding the possible Short Term Rental Ordinance, Steve said he won’t be writing the appendix mentioned in the July minutes. There was a consensus that Tim Bickford had suggested that we include an appendix outlining the regulations of which a renter should be made aware.

John Rodrigue’s email of August 3 about Mark Rains’ proposed driveway was briefly discussed. Mr. Rodrigue had said he would attend tonight’s meeting but did not do so. The Board’s consensus is that Vienna has no regulatory control over such driveways.

Creston will see if he can find the Road Ordinance that Vienna once passed.

Ned Van Woert’s application was reviewed. The consensus is that we should treat the proposed item as a dock, and it was agreed that to be prudent we should do a site visit. Waine will email Ned to arrange this.

Jim Meader’s inquiry as to the Harpines’ Shoreland Zoning permit was discussed. Creston found no evidence that the permit was ever issued. Creston will ask Jim for a written application.

It was agreed to postpone further discussion of a Short Term Rental Ordinance until more members are present. It was also agreed that all members should read the draft ordinance prior to the next meeting.

The meeting adjourned at 8:05 PM.

          Creston Gaither, secretary

1. Reviewed and dispersed the mail.  

2. The selectmen read and accepted the minutes from the previous meeting.

3. The selectmen reviewed the town Audit 

4. The selectman meet with Rick Labbe Charlie Beader about the Tower Road Culvert project  The selectboard and contractors signed the contract

5. The meeting adjourned.  

 MINUTES OF THE REGULAR MEETING OF THE VIENNA

PLANNING BOARD HELD JULY 22, 2026

The meeting began at 7:00 PM at the Town House. Regular members present were 

Waine Whittier, Creston Gaither, Ed Lawless, and Tim Bickford.  Alternate member Steve Trehu was also present. He was designated a voting member in Alan Williams’ absence.

Minutes of the June 24 meeting were read and accepted.

Waine has not heard from the Swifts or CEO Erin Quimby lately regarding the Whittier Pond situation (see June minutes).

Steve reported on a recent MMA seminar regarding the Maine Freedom of Information Act, where he was told that every Town is required to have a designated Public Access Officer.

A draft which Steve had prepared of a possible Short Term Rental Ordinance based on Fayette’s ordinance was reviewed and discussed at length.

Steve suggested that we add an appendix outlining those regulations that are under State control and not subject to this ordinance.

Waine will ask MMA whether the State already regulates the exclusions listed under “Applicability.”

Ed suggested that we notify the selectmen that we are working on this and solicit any input they might offer. Waine will email them about this.

The meeting adjourned at 8:30 PM.

          Creston Gaither, secretary

1. Reviewed and dispersed the mail.  

2. The selectmen read and accepted the minutes from the previous meeting.

3. Reviewed and signed Warrant # 14  ($ 101,591.07 ).

4. The selectmen opened bids for the Tower road Culvert replacement. The town had put the project back out to bid as the project changed. 
   Rick Labbe; $65,400 plus $2,800 for concrete work and 20,000forpaving=88,200.00
   Jason Stevens $65,900.00 no price for concrete work or paving
   Meader Transport $87,910 , town purchase concrete, no price given for paving
   Bid was awarded to Rick Labbe.

5. Discussed the Kimball Pond Road project with Charlie the need to update paperwork

6. The meeting adjourned.

1. Reviewed and dispersed the mail.  

2. The selectmen read and accepted the minutes from the previous meeting.

3. The selectmen 

4. The meeting adjourned.  

1. Reviewed and dispersed the mail.  

2. The selectmen read and accepted the minutes from the previous meeting.

3. Reviewed and signed Warrant # 13  ($121,116.81 ).

4. The selectmen talked with Charlie about grants and the culvert replacement for the Tower Road. 

5. The meeting adjourned.

MINUTES OF THE REGULAR MEETING OF THE VIENNA

PLANNING BOARD HELD JUNE 24, 2026

The meeting began at 7:00 PM at the Town House. Regular members present were Waine Whittier, Creston Gaither, Ed Lawless, Alan Williams,and Tim Bickford.  Mark Rains was also present. Minutes of the  May 27 meeting were read and accepted.

Regarding the Board's discussion with Neil Sotirakopoulos about his Tower Road land shown on tax map 11 as lot 26 (see May minutes); Waine noted that a portion of the parcel lies in the shoreland zone, though the project area discussed in May does not.

Mark Rains said that his real estate agent is concerned that the lot he wants to sell might have to meet a minimum lot size. He was advised that it would not, and that its sale would not create a subdivision requiring Planning Board approval. Creston will send Mark an email confirming the Board's position on these questions.

Jill Swift's email of  today regarding her revegetation plan was reviewed. It was agreed that plantings should be done by hand as she had said was her intent in May. The Board still wants trees planted (also by hand). The Board is sympathetic to Jill's opinion that the numerous saplings now coming up will protect the site but finds that saplings are not mentioned in the point system with which we are working. Waine will draft a memo to Jill about all this.

It was agreed to table the short-term rental ordinance discussion until Steve Trehu can be present.

The meeting adjourned at 7:50 PM.

          Creston Gaither, secretary

1. Reviewed and dispersed the mail.  

2. The selectmen read and accepted the minutes from the previous meeting.

3. The selectmen 

4. The meeting adjourned.   

1. Reviewed and dispersed the mail.  

2. The selectmen read and accepted the minutes from the previous meeting.

3. Reviewed and signed Warrant # 12  ($18,252.37).

4. The meeting adjourned.