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MINUTES OF THE REGULAR MEETING OF THE VIENNA

PLANNING BOARD HELD APRIL 28, 2021

At 6:15 PM regular members Waine Whittier, Creston Gaither, Ed Lawless, and Tim Bickford visited the Heath Dolloff lot on Flying Pond, shown on tax map 11 as lot 13-H to consider Mr. Dolloff’s proposal to add a platform and deck with a porch on the southerly end of the existing house along with a porch and stairs on the westerly side of the house.

The regular meeting convened at the Town House at 7:00 PM, with the aforesaid members present along with regular member Alan Williams. Minutes of the March meeting were read and accepted.

Bob Nurse appeared; he wants to build a 2-car garage within the Stream Protection District. He would like it to be about 50 feet from the brook. Waine read from pertinent sections of the Shoreland Zoning Ordinance, which indicate that the Board of Appeals could issue a variance for this use based on a finding of hardship. Bob was advised that the Planning Board would be unlikely to approve an application for the garage as Bob described it. The requirements for a finding of “hardship” were reviewed; it seems unlikely that Bob could meet them.

It was noted that the Board had not made Findings of Fact regarding the Morin permit it approved in March. The permit has not yet been issued. Findings of Fact were made and the Board voted 4 – 0 to reaffirm its approval of the permit. Tim Bickford abstained as he had missed the March meeting.

The Dolloff application outlined above was considered. An informal site plan has been received. It was agreed that, given the steep slopes on the site, that conditions of approval should include the stabilization of the soil in the vicinity of the proposed deck. Based on its on-site observations and on the site drawing, and a subsequent examination of the pertinent flood hazard map, the Board determined that the project as outlined above:

1. Will maintain safe and healthful conditions;
2. Will not result in water pollution, erosion, or sedimentation to surface waters;
3. Will adequately provide for the disposal of all wastewater;
4. Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat
5. Will conserve shore cover and visual, as well as actual, points of access to inland waters;
6. Will protect archaeological and historic resources as designated in the comprehensive plan;
7. Will avoid problems associated with floodplain development and use; and
8. Is in conformance with the provisions of Section 15, Land Use Standards.

The Board voted 4 – 0 to authorize Creston to issue the usual permit by letter, with the said condition of approval included. Alan abstained as he has represented the applicants.

CMP “pole permit” policy was discussed. Tim said the pertinent statute covers all permits under 30 MRSA & not just subdivision and shoreline zoning. Waine proposed that individual Board members be authorized to sign Form 1190 provided that they are confident that any proposed structures have the requisite Notification of Construction and SSWD permits, along with any SZO permits required, and that it is not part of an illegal subdivision This was adopted as Board policy 5 – 0.

The meeting adjourned at 7:40 PM.

Creston Gaither, secretary

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. The selectmen helped Mr.Lopez with locating his septic system.
4. The selectmen requested the webmaster post that the garbage pickup will be rescheduled Wednesday, June 2, 2021 to Thursday, June 3, 2021.
5. The selectmen reviewed property cards which had some kind of building done over the last year.
6. The selectmen continued the discussion of a resident’s complaint of a property owner putting personal property in the right of way.
7. The selectmen reviewed property transfers.
8. The selectmen reviewed the recently received and updated property maps.
9. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Reviewed and signed Warrant # 8 ($23,430.95).
4. A resident of the Davis Road filed a complaint about another resident having a large amount of personal property in the right of way of the Davis Road.
5. The selectmen signed the Cemetery Lot Conveyance.
6. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting
3. The selectmen signed a Quit Claim Deed for property on Map #2, Lot #19. 
4. Laura signed a grant application for the Vienna Fire Department. If the fire department receives the Ed McDonald Safety Enhancement Grant with MMA they will receive $1,500.00 toward two sets of gear.
5. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Reviewed and signed Warrant #7 ($89,110.34).
4. The selectmen signed the copy paperwork needed for article #54 which was voted on and passed by Vienna residents in March 2021.
5. The WKLCA (high speed internet committee for Vienna) presented new information to the selectboard.
6. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Bids for a new septic system were opened and reviewed. The lowest bid was Sid Smith Construction. This is a grant process covered by the State for low income septic repair.
4. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Selectmen prepped the trash/recycle calendars for mailings. The calendar will be mailed Wednesday, March 24, 2021.
4. The selectmen finished mailing the town reports to land owners who live out of town.
5. Meeting adjourned.

1. Reviewed and dispersed the mail. 1.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Reviewed and signed Warrant #6 ($12,035.90).
4. Stan Webster turned in a Tree Growth application.
5. Brian Church, the Fire Chief, asked about reopening the Community Room. The selectboard agreed to relook at this at the beginning of June 2021. The Fire Department/Community Room is applying for a grant in order to update the lighting to LED. The Fire Department heating system will be serviced in the next couple of weeks.
6. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Laura Benedict from The Red Barn Restaurant in Augusta sent the town $796.00 to be distributed to the elderly who need help with fuel oil.
4. The contract with the Franklin County Animal Shelter is $1,254.00.
5. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Reviewed and signed Warrant #5 ($87,284.56).
4. The selectmen continued the interview of Kerry Casey for the Treasurer position. Kerry comes to the town with years of experience doing treasurer work for other towns and has a degree in business management. This is dependent on winning a write in campaign for the position. At this time, no one is running and the current treasurer is leaving the position after her appointment is finished.
5. The selectboard conducted a Zoom to review the articles to be voted on by referendum on March 12, 2021. The Zoom meeting went well with 12 town residents, a Reporter, and the three selectpersons.
6. The selectmen met with Kerry Casey to go over Treasurer expectations and to get to know each other more.
7. Meeting adjourned.