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MINUTES OF THE REGULAR MEETING OF THE VIENNA

PLANNING BOARD HELD  OCTOBER 25, 2023

On October 15, regular members Creston Gaither, Alan Williams, Ed Lawless, and Tim Bickford met with Joe and Leah Tuite at their Flying Pond lot at 6 South Herrin Woods Rd. to consider their proposal to extend the existing deck on their house and to construct stairs between the deck and a proposed landing at the pond. Very steep slopes were noted. Based on its on-site observations and the Tuites’ verbal representations, a site drawing they provided, and a subsequent examination of the pertinent flood hazard map, the Board determined that the project as outlined above:

(1) Will maintain safe and healthful conditions;

(2) Will not result in water pollution, erosion, or sedimentation to surface waters;

(3) Will adequately provide for the disposal of all wastewater

(4) Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat

(5) Will conserve shore cover and visual, as well as actual, points of access to inland waters;

(6) Will protect archaeological and historic resources as designated in the comprehensive plan;

(7) Will avoid problems associated with floodplain development and use; and

(8) Is in conformance with the provisions of Vienna’s Shoreland Zoning Ordinance (SZO), Section 15, Land Use Standards.

The Tuites asked that the Board delay permit approval until Spring in order to extend the 2 year window for project completion.

The Board’s regular meeting convened on October 25 at the Town House at 7:00 PM. Members present were as listed above along with Waine Whittier. Jerry Lynch was also present. Minutes of the September 27 meeting were read and accepted.

Jerry Lynch appeared regarding a lot at 17 Waite Road shown on tax map 10 as lot 36. He is representing the owners, the Burnetts. He presented a sketch and a letter from Candice Burnett authorizing Lynch Landscaping to represent her. The Burnetts would like to flatten the area below the existing retaining wall. Jerry says the surface is infested with coltsfoot, an invasive plant which could create erosion problems in the future. MMA attorney Susanne Pilgrim’s recent email to Waine was reviewed briefly. She advised us to contact DEP. Jerry was advised that a site visit would be required for a Shoreland Zoning Ordinance permit. Waine will contact DEP and see if they want to participate in a site visit. Waine will contact Jerry when the Board is ready to proceed.

Thomas Greaton’s permit of August 4, 2022 for land shown on tax map 2 as lot 9 was discussed. It appears that a concrete pad has been placed on the parcel when the permit may have expired. Waine will try to contact Mr. Greaton about this.

Mark Rains appeared at 7:30. He has obtained SSWD permit # 016 - 23 for the project he outlined at the September meeting for his land shown on tax map 10 as lot 75. He was therefore given a Notification of Construction permit.

The meeting adjourned at 7:45 PM.

          Creston Gaither,secretary

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Mike Rogers, from the State Valuation Office, worked on property assessments with the selectmen.
4. The selectmen discussed the town reevaluation and concerns.
5. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Reviewed and signed Warrant #20 ($16,968.99).
4. Theodor Marshall updated the selectboard on the reimbursement and mitigation from the spring flooding. Theodor is working on getting the town funding to ditch the Mountain Road, Varney Road, along with culvert replacement on the Trask and Jesse Ladd Roads.
5. There was discussion with members of the Broadband Committee, Mark from Axiom, and the Selectboard about where we stand with regard to executing the contracts with both MCA and
   Axiom. Mark will provide us with additional information before we can sign either contract. Mark committed to providing us with the information within two weeks. Once that information is in hand, the Broadband Committee and Selectboard will prepare a printed update for residents. In addition, the Selectboard voted to give Laura Church permission to sign the contract on behalf of the Selectboard with Axiom and Maine Connectivity.
   6. Meeting adjourned

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. The selectboard discussed the need to replace the Klir Beck Road. A sign has been ordered.
4. The stop sign at the end of the Cumner Road will need to be replaced and will be ordered.
5. The Town has received the PUC license to operate Vienna broadband.
6. Mike Rogers, from the State Valuation Office, worked on property assessments with the selectmen.
7. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Reviewed and signed Warrant #19 ($92,028.16).
4. Danny Goucher brought the selectmen FEMA paperwork to sign in order for the town to receive money to assist in covering the damage from the spring rain.
5. Beth Tre’ hu is the new Town Representative for The Thirty Mile Watershed Association.
6. Meeting adjourned

MINUTES OF THE REGULAR MEETING OF THE VIENNA 
PLANNING BOARD HELD SEPTEMBER 27, 2023

On September 2 a quorum of the Board made site visits to the Vigneault and Seymour sites on Flying Pond, the Vigneault site being depicted on tax map 10 as lot 7-W; the Seymour site being depicted on map 11 as lot W- 16. At the Vigneault site the Board made Findings of fact and voted to approve a permit; Wally Seymour asked the Board to wait until he decides on specifics before it considers a permit.

On September 5 Waine advised an inquirer that a Notification of Construction permit is required for free-standing solar panels but not for rooftop installations. 

The regular meeting convened at 7:00 PM at the Town House. Regular members present were Waine Whittier, Alan Williams, Creston Gaither, and Ed Lawless. Jonathan Spaulding was present and the Board informally discussed permitting requirements with him.

Chris Dornbach’s email of September 20 concerning screening in a deck near Flying Pond was briefly discussed. It was agreed that no Board action is required unless an application is received.

Russ Mattson’s email of today’s date was briefly reviewed. It was agreed that no Board action is required unless an application is received.

Leah Tuite’s email of September 6 was briefly reviewed; the Board will try to arrange a site visit to her Flying Pond parcel.

Wally Seymour’s email of September 13 was reviewed; he’d like to proceed with same project he proposed in 2021, for which the permit has expired. He also would like to put an addition with a closet and half-bathroom on the northerly side of the existing house as per the sketch he presented during the above-mentioned site visit. Findings of Fact as required by the Shoreland Zoning Ordinance were made and it was voted 4 – 0 to issue permits for both proposals, conditional on stone being placed under the porch drip-edge.

Mark Rains appeared at 7:25; his proposal as per his sketch and email of Sept. 25 were discussed. He has a site evaluation and was told he will need a SSWD permit and that a Notification of Construction (NoC) permit will then suffice as the proposal is not within the Shoreland Zone. 

Angela Bell’s application for permits for a house and a dock on her Davis Pond parcel shown on tax map 6 as lot 82 was reviewed. The Board had visited the site on August 23; she holds SSWD permit # 2022 – 14. Findings of Fact as required by the Shoreland Zoning Ordinance were made and it was voted 4 – 0 to issue a permit for the proposal.

The meeting adjourned at 7:50 PM.

Creston Gaither, secretary

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. An informational meeting will be held at the end of November to discuss the Community Resilience Partnership. (The benefits for the town if the town participates and to discuss what the town would need to do in order to use the benefits).
4. Martha Steele inquired about the Homestead Exemption and the Veteran discount.
5. The selectboard received a phone call from a resident about concerns for wake boats on Flying Pond in regards to the damage they could cause to the pond and the shore line. The resident was referred to the Inland Fisheries and Wildlife as they govern all bodies of water in the State of Maine.
6. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3.  Reviewed and signed Warrant #18 ($16,366.10 ).
4. Harald Bredesen, of Grow Smart Maine, discussed the Community Resilience Partnership. Harald went over the process to help the town receive more grants, the first being up to $50,000.
5. The selectboard voted to appoint Elizabeth Threhu as the Vienna Representative on the 30 Mile Watershed.
6. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. The selectboard emailed a copy of a tax card to a financial institution.
4. The selectboard discussed the broadband project. The Public Utility Commission (PUC) had
   concerns over the name of the project.
5. The selectboard signed a contract with Dead River Fuel, located in Farmington, for the town's propane
   needs. The contract is at $2.09 per gallon for 2 years.
6. Meeting adjourned.

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted the minutes from the previous meeting.
3. Reviewed and signed Warrant #17 ($88,955.40).
4. Mike Church picked up paychecks for the Fire Department.
5. Meeting adjourned.