MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD SEPTEMBER 21, 2011

AT 6:30 PM regular members Alan William and Ed Lawless and Creston Gaither met at the Seymour property on Flying Pond (tax map  11 lot 16-W). Alan acted as the owners' agent. They would like to extend the existing roof to cover the open deck on the pond side of the existing structure. and install a new shed.

The regular meeting began at 7:00 PM at the Town House. Alan was elected Acting Chairman in Waine Whittier's absence.

Minutes of the August 24 meeting were read and accepted.

The Board then considered the Seymour proposal.The Board noted that the existing deck is non-conforming with current setback requirements being 30 to 35 feet from high water. The proposed shed should probably be sited at a more westerly location to meet the 100 foot pond setback requirement.

Recently issued permits were briefly reviewed.
 
The meeting adjourned at 7:30 PM.    

    Creston Gaither, secretary

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD MAY 25, 2016

The meeting convened at 7:00 PM at the Town House. Regular members present were Waine Whittier, Creston Gaither and Ed Lawless.

Minutes of the April 27 meeting were read and accepted.

It was noted that the April 27 minutes exclude Findings of Fact for the Burtt application and that the Board, pressed for time as daylight faded, had not gone through them on the Burtt site that night. The Board therefore went through the usual Findings of Fact as per the Shoreland Zoning Ordinance, and retroactively confirmed that the Burtt application of April 27, 2016:

(1)    Will maintain safe and healthful conditions;

(2)    Will not result in water pollution, erosion, or sedimentation to surface waters;

(3)    Will adequately provide for the disposal of all wastewater;

(4)    Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;

(5)    Will conserve shore cover and visual, as well as actual, points of access to inland waters;

(6)    Will protect archaeological and historic resources as designated in the comprehensive plan;

(7)    Will avoid problems associated with floodplain development and use; and

(8)    Is in conformance with the provisions of Section 15, Land Use Standards.

Creston briefly outlined the gap in the records of the Board’s minutes on the Town website concerning late summer 2011.  He will try to locate the missing minutes and have them posted on the website.

Minutes of the September 21, 2011 meeting, which were evidently never formally accepted by the Board, were read and accepted as a matter of form.

Alan Williams has raised concerns about the disparity in setback requirements between the new Building Ordinance and the Subdivision Ordinance. These were briefly discussed and it was agreed to table the matter until the March Town Meeting approaches more closely.

State grants regarding broadband service were briefly discussed.

The meeting adjourned at 7:45 PM.

                                                          
                                                            Creston Gaither, secretary                                                                   

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Discussed Sand and gravel issue from this last winter/spring with property owner. The party has been given a 30 day extension due to family issues.
4. Selectmen Committed Taxes for 2016, the mil rate will be .01845. 5.
5. Kennebec County Taxes are $67,635 for 2016. Revenue sharing went up $2500.00 from last year.
6. The new Homestead Exemption is $15,000 (up from the previous $10,000). This year we added 24 homeowners to the list. In total we have a value of $3,352,900 of homestead exemptions. The Town will receive a reimbursement based on a value of $1,676,450.
7. The Vienna portion of the proposed RSU #9 budget is up by $13,000. The town currently has 56 students attending RSU 9.
8. Selectmen discussed the damage done to the Kimball Pond Road. It was reported that someone loaded an Excavator onto a load bed and caused damage to the pavement. The selectmen will contact the person who is believed to have been responsible for the damage.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Reviewed and signed Warrant #10 ($12,464.36)
4. Graffiti found on the Davis road has been removed. Driveway sealer was applied to cover up the graffiti which was done with spray paint. The Police have been notified and an investigating is ongoing.
5. The road side mowing is going out to bid. All bids will be opened on Tuesday, July 26th. The selectmen reserve the right to refuse any and all bids.
6. Faxed property cards to realtors.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Discussed the possibility of committing the taxes on May 24th. John Sexton and Dodi are continuing to work on all the property changes for 2016.
4. Discussed the proposed Fire Department addition and possible time line for it for it to be presented to the residents of Vienna. The possibilities are either wait till the next town meeting (March) or have a special town meeting to take the money out of surplus. The selectmen voted unanimously that this should be presented at the annual town meeting in March.
5. The USDA, who holds the note for the Fire Truck, has informed the town that we are not required to have a reserve account in the amount of one payment ($14,141) as we had previously been told.
6. The recent bulky pick up day is complete. Several items were not picked up as they are not on the list of authorized items for pickup. Items that are not picked up on bulky pick up day: motor oil, construction debris (doors, plywood, windows, used lumber, drywall, etc.), paint that is not dried or has not had sand/cat litter applied. No more than three tires per household (tires can not be on rims).
7. Reviewed property cards with changes.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Reviewed and signed Warrant # 09 ($70,726.05)
4. Discussed putting an addition onto the Fire Station with Chief Brian Church and Deputy Chief Paul LeBlond. Chief Church presented an estimated cost of the project. The project is still in the planning stages; it is unclear at this time how the project will be funded.
5. The Vienna fire department received a $50 donation from Lesley Cowenhoven for their help in rescuing his dog from Echo Lake in March. Mr. Cowenhoven sent a $300 check to the Lakes Region Mutual Aid Group and $50 to all individual fire departments who participated in the successful rescue.
6. The town received a certification - The 2015 Silver Award-from the Maine State Legislators for Vienna’s continued participation in the Spirit of America program.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Received a request from Annie Tibbetts for proof of Town Insurance for equipment. Signed the 2016 user agreement governing the accessible voting system. This is Mandatory equipment and the State will be paying the lease ($800+) for the town’s use of the equipment.
4. Read the minutes from the recent Town House Committee meeting. They reported that the balance of the Dorothy Waugh Account is $42911.17. The Town House sign and bulletin board projects have been completed. They are looking into installing a metal grate on the ramp in front of the door.
5. Discussed the proposed RSU #9 budget for 2016-2017.
6. Met with town resident about the improper use of sand/salt and crushed stone belonging to the Town. A payment plan has been made.