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MINUTES OF THE REGULAR MEETING OF THE

VIENNA PLANNING BOARD HELD MAY 23, 2018

At 6:00 PM regular members Waine Whittier, Alan Williams, Creston Gaither, and Tim Bickford met with contractor Jim Meader  at Jim and Sherri Shunney’s site on Whittier Pond, depicted on tax map 11 as lot 6-T, to consider their proposal to build a single family dwelling on the parcel, the Board noted that both the proposed septic field area and the proposed house site appear to be well-elevated above the pond.

At 6:20 the Board  met with Scott Horne at Ricci Viscusi’s parcel on Flying Pond (depicted on tax map 11 as lot 11-H), to informally discuss the buildability of this lot. Very steep slopes were noted; it was agreed that the Shoreland Zoning ordinance should be reviewed regarding slope and applicable regulations. Creston has surveyed this lot and will check his field notes for data pertinent to its slope.

At 6:45 the Board met with builder Neal Schultz on Gregory and Carrie Schulze’s lot on Parker Pond, depicted on tax map 11 as lot 43-P.They have a small shed about 8 or 10 feet from the pond near the southwesterly corner of the property, and would like to make it a screened in gazebo. Prior owner Ray Anderson’s casual recreational use of the shed in the past was noted.  The Board agreed to discuss this proposal at its imminent meeting at the Town House .

At  7:10 PM the Board convened its formal meeting at the Town House, being joined there by Jim and Neal. Minutes of the April 25 meeting were read and accepted.

The Shunneys’ proposal was reviewed with Jim, whom they have authorized in writing to act as their agent in this matter. Jim was advised that he will need a subsurface waste disposal (SSWD) permit.

Based on Jim's sketch and verbal representations,and its site visit, and contingent upon issuance of a SSWD permit, and a favorable review of the flood hazard maps, The Board determined that the project as outlined above:

1. Will maintain safe and healthful conditions;
2. Will not result in water pollution, erosion, or sedimentation to surface waters;
3. Will adequately provide for the disposal of all wastewater;
4. Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;
5. Will conserve shore cover and visual, as well as actual, points of access to inland waters;
6. Will protect archaeological and historic resources as designated in the comprehensive plan;
7. Will avoid problems associated with floodplain development and use; and
8. Is in conformance with the provisions of SZO Section 15, Land Use Standards.

The Board then voted unanimously to authorize Creston to issue the usual SZO permit by letter for this proposal.

The Schulzes’ proposal was  discussed. Section 12.C.5 of  the SZO was reviewed briefly. It was noted that the SZO does not define “change of use,” which requires  a written application and a SZO permit. The Board voted 4- 0 that given the context of the SZO and its intended purposes  and its lack of a definition of “change of use,” the Schulzes’ proposal does not constitute a  change of use  and thus does not  require a permit.  Creston will check the flood maps as it was noted that portions of the Parker Pond flood zone are known to extend unusually far inland from the shoreline.

Regarding the aforementioned Viscusi lot, the SZO was reviewed with regard to steep slopes—slope is not discussed in the Ordinance except in its definition of a Resource Protection District, and the SZO map clearly shows that this lot lies within the Limited Residential District.                                                     

The Meeting adjourned at 8:00 PM.

Creston Gaither, secretary
 

• Reviewed and dispersed mail; read and accepted minutes from previous meeting.
• Selectmen searched through old plumbing permit folders; a resident was hoping to find the septic design for his property.
• The selectmen discussed the town’s insurance coverage. Kyes Insurance provides our current coverage, but the town will seek a quote from Maine Municipal Association for comparison. The current policies are up for renewal on July 19th.
• FEMA has contacted the town regarding the application for reimbursement for damages to town roads during storms in October 2017.
• Dodi will meet with John Sexton tomorrow to wrap up 2018 property changes. Most have been given to Annie at this point, with only a handful left. Selectmen plan to do the Tax Commitment next Tuesday, May 29th.

• Reviewed and dispersed mail; read and accepted minutes from previous meeting.
• Reviewed and signed Warrant #10 ($20,295.52)
• Selectmen discussed the School Budget and the vote which is taking place. 
• Dodi reported that she attended the Town House Committee meeting with representatives from Bangor Savings Bank. They gave a review and update of the Dorothy Waugh Trust. The Town of Vienna receives 40% of the interest income quarterly to be used for the upkeep, maintenance and preservation of the Vienna Town House. 
• Selectmen signed the two-year contract with Luke Olson for mowing of town properties.
• Road Commissioner’s report: Grading and materials applied to Besse Rd, Stream Rd, and Davis Rd. Brush has been cut on Klir Beck and Egypt Pond Roads; tree and brush work on Cumner and Tower Roads; removed excess sand from ditches on Anderson Road. Most roads in town are no longer posted; Dan is monitoring loggers on Mountain Road for damage to the road.

• Reviewed and dispersed mail; read and accepted minutes from previous meeting
• Selectmen discussed the newly discovered roof leak in the small office around the chimney. The townhouse committee has been notified. 
• Selectmen talked with Luke Olson about his contract to mow the town cemeteries, town park, community building and townhouse. He has agreed to sign for two more years at a 3% increase over last year. The new contract will be signed at the next meeting.
• Discussed pot holes on a few roads around town; the Besse Rd. being of concern.
• The preliminary RSU #9 budget vote was held last night at Mt. Blue High School; the proposed budget passed as presented ($35,547,403, Vienna’s share is $721,988). There will be a town wide vote held on May 15th; polls in Vienna will be open from 2:00 to 8:00 PM. at the Community Building.

• Reviewed and dispersed mail; read and accepted minutes from previous meeting.
• Reviewed and signed Warrant #9 ($70,633.53)
• Reviewed the Bank Reconciliation Report.
• The electrical work at the Town House has been completed.
• Selectmen signed the warrants for the vote of the RSU #9 Budget 2018-2019, which will be held May 15th.

MINUTES OF THE REGULAR MEETING OF THE VIENNA
PLANNING BOARD HELD APRIL 25, 2018

The meeting convened at 7:00 PM at the Town House. Regular members present were Waine
Whittier, Alan Williams, Creston Gaither, and Ed Lawless. Also present were Ned and Kay Van
Woert. Minutes of the March 28 meeting were read and accepted.

The Van Woerts want to build a lean-to about 300 feet from their house near Whittier Pond. It
is unclear what waste disposal system would be required. It was suggested that they discuss this
with Plumbing Inspector John Archard.

They were advised that they will need a Shoreland Zoning Ordinance permit and documentation
as to the suitability of the waste disposal.

Creston will send Waine a copy of the Subdivision Ordinance in Word format.

Waine will complete a survey we received from the Dept. of Commerce.

Creston will have the Subdivision Ordinance as revised at Town Meeting recorded at the
Registry of Deeds.

The Meeting adjourned at 7:30 PM.

Creston Gaither, secretary

• Reviewed and dispersed mail.
• Lance Meader, electrician, has rescheduled for Thursday, April 26th. Cleaning has been rescheduled for Wednesday, May 2nd.
• Reviewed new Tree Growth applications and updates; also, two new Open Space Land applications.
• A portion of the 2018 changes have been completed and are ready for Tax Collector, Annie Tibbetts to enter into the computer system.

• Reviewed and dispersed mail.
• Reviewed and signed Warrant #8.
• Lance Meader has been scheduled for Tuesday, April 24th. Cleaning has been scheduled for Thursday, April 26th.
•  Moved the two filing cabinets by the podium to prepare for the work. (They were standing over the trap door entrance to get under the building.)

• Reviewed and dispersed mail.
• Lance Meader was hired to update the wiring at the Town House, along with adding new outlets and telephone junction boxes. Total cost will be $1800. The work will begin in the next week or two. The Townhouse Committee has been notified of the work; it will be paid for out of the Dorothy Waugh Trust money.
• Pulled property cards from the “Changes” list for 2018; also, cards that are flagged for review because of permits, etc. Dodi will meet with John Sexton, Assessing Agent, tomorrow, April 11th, to review and divide the work.
•  Selectmen did some housekeeping; prepared some areas to accommodate the electrical work. This included the former furnace room, which will eventually be used for more file storage, now that the old furnace has been removed.

• Reviewed and dispersed mail; read and accepted minutes from last meeting.
• Reviewed and signed Warrant #7 ($78,230.92).
• Selectmen met with Lance Meader of Meader Electric to discussed upgrading the wiring at the Town House. Lance will prepare an estimate for the needed work.