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1.  Opened and dispersed mail
2.  Read and accepted minutes from previous meeting
3.  The selectman worked on the E911 addressing officer’s paperwork. The records need to be updated since the previous officers' resignation. The selectman discussed naming a private road off the Klir Beck road as a new building will be built on this road and an address is needed. Until a new E911 Addressing Officer is appointed, selectmen will be handling new addresses and updating files.
4.  There will be no meeting on July 31st, which is a 5th Tuesday.

1.  Opened and dispersed mail.
2.  Read and accepted minutes from previous meeting,
3.  Reviewed and signed Warrant # 14 ($71,479.79)
4.  The selectmen and Fire Chief Brian Church discussed the need for dredging of the Mill Stream Pond (in the past this has been reviewed, found to be very expensive, with no grants available). The pond has filled in and this has made it difficult for the Fire Department to use this as a place to fill the trucks. The Army Corps of Engineering will be contacted along with the D.E.P. The option of installing well tiles was also discussed. Brian will be contacting the Kennebec E.M.A.
5.  The Health Officer (Dan Onion) tested the water from the swimming area at the boat launch on Flying Pond. The test came back with no danger of e coli.The water is safe for swimming.
6.  Adjourned.

1.  Opened and dispersed mail.
2.  Read and accepted minutes from previous meeting,
3.  The selectmen reviewed the Bank Reconciliation report.
4.  Dodi talked with Global Document Destruction. They are a commercial shredding service. Selectmen are going through paperwork, files, etc. to see what can be disposed of according to the “Rules for Disposition of Local Government Records”. All the old files were brought out of the former furnace/storage room. We will start with those. When everything on file/in boxes, etc. has been gone through, we will make an appointment with Global to do onsite shredding. Hopefully in late August or early September.
5.  Dodi is meeting with John Sexton, our Assessing Agent, at the town House tomorrow to review several property assessments.
6.  Wi-Fi has now been installed at the Town House.
7.  Adjourned.

No meeting was held due to the holiday. Warrant #13 ($81, 502.49) was reviewed and signed individually and checks were mailed

MINUTES OF THE REGULAR MEETING OF THE VIENNA
PLANNING BOARD HELD JUNE 27, 2018

At 6:00 PM regular members Waine Whittier, Ed Lawless, Creston Gaither, and Tim Bickford met with contractor Adam Gottlieb and owner Mark McAuliffe on Mark’s property on Whittier Pond, depicted on tax map 11 as lot 6-7, to consider his proposal to enlarge the existing deck by 4 feet and construct a dormer on the roof of the existing house, and to remove the existing steps to the pond and to construct new steps to  the pond to within 30  or 40  feet of the existing dock, and to construct  a 6-foot wide meandering trail from near the house to the dock, and to build or install a 12’ x 20’ shed at the start of the trail, and to expand the existing stone parking area northerly of the house and remove a 15 inch +/- existing hemlock in this area, and to install a kayak and canoe rack at the shore.

At 6:50 PM the Board met with Don Ripley on his Flying Pond property depicted on Tax Map 10 as Lot 34, to discuss his proposal  to remove two 24” +/- oaks near the southwesterly corner of the parcel; he believes they’re damaged and likely to fall.

At  7:10 PM the Board convened its formal meeting at the Town House, being joined there by Mark and Don and regular member Alan Williams. Minutes of the May 23 meeting were read and accepted.

Don Ripley’s proposal was discussed first. Shoreland Zoning Ordinance (SZO) Sect. P.(2)(e) was briefly reviewed. Waine noted that item 5 in Table 1 in the ordinance indicates that this type of timber harvest is permitted in the Limited Residential Zone without a permit. Don was advised that if he removes these trees in accordance with the SZO he will not need a permit. He said that All Seasons Tree of Belgrade will do the work. Creston will email Don confirming the Board’s finding.

The Board then discussed Mark McAuliffe’s proposal.

As to the steps: it was agreed that erosion control measures and best practices should be employed  during construction.

Regarding  the parking area: if excavation becomes necessary on the northerly side of the driveway, erosion control measures must also be taken.

As to the meandering path: it must not create a line of sight.

Regarding the dormer,  no SZO permit is required, but a Notification of Construction permit must be obtained.

As to the kayak and canoe rack: it was agreed that unless it has a roof it is not a “structure” as defined in the  SZO.

Based on Mark's sketch and verbal representations and on its site visit, and a favorable review of the flood hazard maps, The Board determined that the project as outlined above:

1. Will maintain safe and healthful conditions;
2. Will not result in water pollution, erosion, or sedimentation to surface waters;
3. Will adequately provide for the disposal of all wastewater;
4. Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;
5. Will conserve shore cover and visual, as well as actual, points of access to inland waters;
6. Will protect archaeological and historic resources as designated in the comprehensive plan;
7. Will avoid problems associated with floodplain development and use; and
8. Is in conformance with the provisions of SZO Section 15, Land Use Standards.

It was voted 5 – 0 to authorize Creston to issue the usual permit by letter for the proposal.
 
The Meeting adjourned at 7:55 PM.

                                                          
Creston Gaither, secretary

1.  Selectmen read and dispersed mail.
2.  Selectmen reviewed previous meetings notes.
3.  Dodi will be meeting with Pam Coleman from the F.E.M.A. agency again. This is to review the application for reimbursement funds to help pay for the cost of road repairs from the storm in October of 2017. This meeting should complete the process.
4.  The selectmen worked on the sales ratio analysis report. The state reviews this report to make sure we are in compliance with evaluation of properties in town and continue with our 100% declaration.
5.  The Selectmen worked on Property cards and abatements.
6.  The new 2018 Mount Vernon and Vienna business directory has been printed and released. This contains the name and contact information to businesses in the two towns. They will be available at the Post Office, Town House and Town Clerk’s office. It will also be on the town website viennamaine.org here
7.  Selectmen discussed the fact that an E-911 Addressing Officer is still needed. Please contact a select person if interested.

1. Read and accepted minutes from previous meeting
2. The selectmen dispersed mail
3. Reviewed and signed Warrant # 12 ($34,260.95)
4. The selectmen reviewed property cards.
5. The selectmen voted to continue the Town’s insurance coverage with Kyes Insurance for July 2018-July 2019. They came in with a quote that was $1000 less than last year.
6. Talked with Fire Chief Church about repairs needed at the community room, including screens and shutters. The selectmen agreed that the repairs were necessary. Costs will be taken from the Community Building Capital Improvement Account.
7. Mike and Katie church donated a washer and dryer to the fire department and installation is complete.  Now the Fire Fighters can wash gear and not bring hazardous materials home from calls.
8. Adjourned

1.  Reviewed and dispersed the mail.
2.  The selectmen read and accepted the minutes from the previous meeting.
3.  The selectmen worked on the FEMA reimbursement questioner.
4.  Discussed the grant process for the Tower Road culvert project near Parker Pond project.
5.  Meeting Adjourned

1. Reviewed and dispersed the mail.
2. The selectmen read and accepted theminutes from the previous meeting.
3. Reviewed and signed Warrant # 11 ($65,478.46)
4. 30 Mile River Watershed Association will be applying for a grant from the DEP. A portion of the grant will be used for a Vienna project. Discussed the culvert at the beginning of Ithiel Gordon road and the ditch running from the end of the Ithiel Gordon road toward Parker Pond along side of the Tower Road.
5. The selectmen reviewed the current years insurance policy from Kyes Insurance; discussed the application from MMA for the town insurance.
6. The Selectmen worked on paperwork for the FEMA reimbursement for the wind/rain storm on October 31st, 2017. Dodi will meet with Pam Coleman of FEMA on Wednesday, June 6 at 1:00 p.m.
7. Meeting Adjourned.

• Reviewed and dispersed mail; read and accepted minutes from previous meeting.
• Selectmen worked on the Tax Commitment. After filling out the Municipal Tax Calculation Form, the 2018 mil rate was set at .01915, which is the same as 2017. The Commitment papers were signed, with a copy for the Tax Collector and the Treasurer. Tax bills will be going out later this week. The first half is due by June 30th; the second half is due by September 30th.
• Dodi reported that she has an appointment with Pam Coleman from FEMA next Wednesday to go over the town’s application. Chris will provide all the necessary paperwork at next week’s selectmen’s meeting.