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Committee members agreed to invite the Planning Board to the November meeting to review and discuss proposed revisions to three ordinances: Building, Shoreland Zoning and Subdivision.

Discussion followed about developing draft language on consistent road setbacks in all three ordinances. The proposed changes would set a consistent 60-foot setback from public roads as currently required in the Building Ordinance and a 40-foot setback from private roads, establish measurement from the centerline of the existing traveled way and delete measurement from the edge of the r-o-w in the Building Ordinance.

Susan agreed to draft the proposed revisions and send them to other members in late October so the draft could be reviewed and revised before the November meeting with the Planning Board. The meeting adjourned at 8:05 pm

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD SEPTEMBER 28, 2016

At 6:30 PM regular members Alan Williams, Ed Lawless, and Creston Gaither visited the Dolloff site on South Herrin Woods Road and Flying Pond, it being depicted on tax map 11 as lot 13- H. Very steep slopes were noted.

The regular meeting convened at 7:00 PM at the Town House. Alan was elected Acting Chairman in Waine Whittier’s absence.

The Board considered the Dolloffs’ proposal to build a house and a driveway on the aforesaid lot; their Building Ordinance permit application was also reviewed.

Based on its site inspection and the information provided by the applicants, and assuming a favorable subsequent review of the pertinent FEMA flood map, which Creston agreed to examine, the Board concluded that this project:

(1) Will maintain safe and healthful conditions;
(2) Will not result in water pollution, erosion, or sedimentation to surface waters;
(3) Will adequately provide for the disposal of all wastewater;
(4) Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;
(5) Will conserve shore cover and visual, as well as actual, points of access to inland waters;
(6) Will protect archaeological and historic resources as designated in the comprehensive plan;
(7) Will avoid problems associated with floodplain development and use; and
(8) Is in conformance with the provisions of Section 15, Land Use Standards.

The Board then voted 3 – 0 to authorize Creston to issue the usual permit letter for this proposal, subject to these CONDITIONS:

1). Erosion control measures such as a properly installed silt fence or erosion control mulch shall be employed in a workmanlike manner and in accordance with best management practices.
2). A stone apron must be placed beneath the new drip edges to control roof runoff.
3). Extra care shall be taken in constructing a driveway in order to prevent erosion.
4). The applicants will obtain the necessary Building Permit from Code Enforcement Officer John Archard.
 

The meeting adjourned at 7:15 PM.

Creston Gaither, secretary

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Reviewed and signed Warrant 18 ($17,001.39).

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Signed an abatement and a Supplemental tax bill. This is to correct a situation where land was sold to a family member, and some of the buildings were not put on the new lot.
4. The Mineral Spring Road sign has been stolen and a new sign has been ordered. The property owners have requested a “private way” sign as well; they will reimburse the town for the private way sign.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting
3. Warrant #17 ($162,684.29)
4. The damaged tarp on the sand/salt pile was covered under warranty and the new one will be arriving in the next few weeks. At this point we will wait until next spring to “install” the new tarp,
5. Discussed the annual chimney cleaning with the Fire Chief. It has been determined that the Town is not covered by insurance for this work. MMA and Kyes Insurance,MEMIC, etc. have all told us that this kind of coverage is not available. Though the chimney cleaning is seen as a valuable prevention service, it is a liability to the town (and the Fire Chief).
6. Discussed the rebuild of pump on Fire Truck Engine 82; the estimate is $14,711.00. This quote came in from Reliance Equipment. The truck needs to pump 1250 gallons per minute and a leak in the seal box is causing the oil to froth up and could cause potential damage to the gear housing. The plan is to replace the seals and reuse the gears. The selectmen and Chief have decided the money will come from the Fire Department capital reserve account ($6118.01) and the fire department operating account
7. The Bank reconciliation report was reviewed and signed by the selectmen.
8. Maine Municipal Association Workers Compensation sent a $76.00 refund to the town. This is for not having any workers comp claims for the year.
9. Selectmen voted unanimously to adopt the General Assistance Ordinance Appendices A-E for 2016-2017.

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD AUGUST 24, 2016

The meeting convened at 7:00 PM at the Town House on Town House Road. Regular Board members present were Waine Whittier, Alan Williams, and Creston Gaither. Also present were Heath and Laura Dolloff.

Town Clerk Annie Tibetts was present briefly and swore in Waine, Alan, and Creston for new 3-year terms.

The Board reviewed the permitting history of the Dolloffs’ Flying Pond lot (tax map 11 lot 13-H). Prior owner Austin Smith had built a structure under his 2007 permit but a microburst destroyed it. It had been on concrete blocks. The Dolloffs would like to build on the lot in the Spring and they presented a Building Ordinance application which they have submitted to Code Enforcement Officer John Archard; it includes evidence that wastewater permit # 2016 – 13 is in effect for the parcel.

The Board will visit the site at 6:30 PM prior to its September 28 meeting.

The meeting adjourned at 7:30 PM.

Creston Gaither, secretary

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting
3. It was reported that the Egypt Pond Road sign has been stolen. Dodi will order a new one from White Sign. The cost will come out of Administration
4. Discussed an issue with the culvert on the Trask Road. The bottom of the culvert has rusted out and will need to be replaced at some point. Road Commissioner Goucher is monitoring the situation.
5. Signed Certificates for the planning board members.
6. Signed Certificate of Appointment for the Town House Committee members.
7. Signed Certificate of Appointment for the Town Health Officer
8. Selectmen worked on a Policy draft for Salary Draw for yearly salaried employees, i.e., Selectmen, Treasurer, Town Clerk, Tax Collector, Animal Control Officer, Web Master, Newsletter Editor, Fire Chief, Deputy Chief, and Assistant Chief.
9. At the next meeting the selectmen will review and vote on adopting the 2016-2017 General Assistance appendices.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting
3. Received a check from Maine Municipal Association for the fire department Safety Grant. ($2,000 plus)
4. Selectmen received a letter from the state department of bureau of motor vehicles stating that the recent audit of the Vienna Town Clerk was acceptable by the Bureau of Motor Vehicles standards
5. Reviewed and signed Warrant #16 ($109,549.25)
6. 2016 Salt prices are being held at the same price as 2016.  
7. Report from Dan Goucher, Road Commissioner: Portion of Bean Road has been paved, ditched and 3 new culverts have been installed. All driveways have been shimmed back to the road.
8. Made the annual Fire Truck payment of $14,141.00 to the United States Department of Agriculture. The Town has 6 payments left; the fire truck will be paid off in 2022.
9. Selectmen worked on the Auditors request list.
10. Selectmen discussed writing a policy stating if a selectmen or other employee fails to finish his/her term then the employee will be required to repay any salary they may have received beyond the amount of time worked for that year.

No minutes available for this meeting

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting
3. It was reported that the July 28th vote on the revised RSU #9 School Budget passed district wide by only 37 votes.
4. The ordinance review committee is currently working with the planning board on the all ordinances that deal with building setbacks, etc.
5. Reviewed and signed the Bank Reconciliation report.